The Files administration panel provides central management tools for download files you want to include in your website. It keeps the file, it’s description, and automatic information of file size together, as well as organizing file lists and other functions. So you can place download links and lists of downloads in your article content or Form templates in a very convenient way. If you need to update a file, you can do it once in a central place and don’t need to bother where you already have placed a link to it.
On this page:
- Upload files
- Existing files
- Editing files
- Search function
- List of existing files
- Pages and files listed per page
On this panel you can do three things:
- Upload files
- Edit file-related properties or replace the data file
- List and manage your existing files
So the Files panel in a way combines what for articles is divided in two panels ‘Write’ and ‘Articles’.
The first tool at the top of the panel is the upload area. Labeled ‘Upload file’ you will find a field for entering a path to the file. On its right side there is a ‘Browse…‘-button which (as well as clicking on the field itself) will open a pop-up-window containing your file manager’s tools to locate a file for upload.
When you have marked a file and put its path into the upload field by clicking ‘open’ (or ‘OK’), you can start uploading by clicking ‘Upload’.
The file will be uploaded to the files folder of Textpattern (but remember the file size limitations). A reference will automatically be saved in the database and the file editing panel will be opened. Here you can enter additional information (see below) regarding the file, or replace the file. To save those informations and return to the Files panel click ‘Save’.
Alternatively to uploading files through a web browser, you can elect to upload files manually (i.e. via FTP) to your files directory; this is especially useful of you have large files then need to be uploaded to the server. The ‘Existing file’ select box will be available if Textpattern detects any manual uploads to the files directory. Select the file from the dropdown list. Manually uploaded files will then be stored in the database, so you can append information to it via the file editing panel (see below).
If you need to replace a file (for if there is a corrected or optimized file or a new version and no need to keep the old one) you simply use the small ‘Replace file’ dialogue. It works the same way as ‘Upload file’ outlined above but doesn’t create a new content element and instead replaces the file in the current one.
Note: Even if your replacement file has another filename - e.g. your version number - it will be saved in the files-folder with the name of the replaced file. This is different from replacing an image’s file.
Condition: “OK” tells that the file is in the files folder - if it’s “Missing” you get additional options for repairing.
ID: the unique ID number of the file.
Name: for information only, but can be harnessed by tags (such as file_download_name). You can click the linked name and thus test the download (which will also increase the download count).
Download count: for information only, but can be harnessed by tags (such as file_download_downloads).
File status: there are three different status modes, which are equal to the articles’ status: ‘Hidden’, ‘Pending’ or ‘Live’ (as default).
Publish date: the same handling as articles’ timestamp - you can set a file to publish at some point in the future (or now, via the ‘Set timestamp to now’ checkbox).
Title: a title for the file, which can be harnessed by tags (such as file_download_name).
Category: a category for the file. Categories are used to generate lists of files.
Description: Text that tells something about the file, and can be harnessed by tags (such as file_download_description).
After editing, you have to Save your edits.
Because the files list can get pretty long, a search function is available at the top of the list. You can use the search function to locate a file directly by a search phrase or to filter the view on your files by particular criteria, thus reducing the number of files in the resulting list.
The Search function has two components:
- A text field for entering the search query
- A drop-down-list to specify which area is to be searched
Text entered in the textarea will be treated as a complete phrase (see the Articles administration panel documentation for full details on this).
After entering your search criteria you start searching by clicking the search button. As a result you will be given a new list of files which meet the criteria.
As a default the search will find matches for all criteria. But you can do more refined searches by selecting another area to search in via the drop-down-list toggle button.
List of existing files
Beneath the upload and search area there is the table, or list, of existing files. Each row is one file.
The default view shows these columns:
ID: an ID number is automatically assigned to each file. This is what identifies it and calls it on the live site. Click this ID to edit the file properties.
Name: the filename of the image. Click this to edit the file properties.
Title: if the file was given a title, then it will reflect that here.
Category: if the file was assigned a category, then it will reflect that here.
Status: the current status of the file (‘Hidden’, ‘Pending’ or ‘Live’).
Condition: “OK” tells that the file is in the files folder, or “Missing”.
Downloads: an indicator of how many downloads of this file have taken place.
Author: the author who created the file record (only if more than one author exists in the Users administration panel).
At the top of the list there is an option ‘Show detail’. When marked additional columns (and additional info) will be presented:
In the ID column, a link will be added for each file: Download: click this to download the file to your computer.
Description: what has to be told about the file - you needn’t specify file size here (file size can be shown automatically by tags if you like).
Tags: here you have a choice of three ways to include the file in your article content or Form templates:
- as a Textile(d) text
- as a Textpattern file tag
- as plain HTML
Each link will open a pop-up window with a ‘tag builder’. You can choose the elements you need and an appropriate tag in Textile, Textpattern or HTML will be created. This tag you can copy and place where needed.
Perform changes on selected files
In the first column you will find a checkbox for each file. Here you can select files you want to change in a bulk manner. You can mark files by checking the checkbox or you can use the checkbox in the head bar of the list to mark all files on that page.
For performing changes now you go to the drop-down list ‘With selected…’ and choose the function you want to perform. After selecting the options you want to perform click ‘Go’ to start the changes.
Pages and files listed per page
At the very bottom of the list you will find a pagination and links for next and previous pages if there are more pages. You can also change the number of files listed per page by selecting another value from the number range.